Magic Hour is a fun and creative way to have your attendees engage with one another and get to know each other. Upon visiting the Magic Hour section in the app, attendees will be able to add other attendees to meeting slots. As a Magic Hour meeting begins, attendees will then be prompted with a topic to discuss with another attendee in one of the slots. It's a great icebreaker and a perfect way to use the app for "speed networking".
To enable Magic Hour, go to the Discover More section in the CMS and click the 'Install Now' button on the Magic Hour box. The Magic Hour section will then be available for you to configure, under the Content tab.
Configuring Magic Hour in the CMS
Upon initially visiting the section under Content, you will see that a Magic Hour meeting has yet to be started. Before you start a meeting, you will want to determine the number of slots that attendees will be able to fill. The number of slots indicates the number of unique attendees that someone will be able to add within the app.
The "seconds per meeting" is the amount of time for each meeting slot; the allocated time an attendee will spend discussing topics with another attendee.
The "seconds before each meeting" is useful for allotting time so that in between meeting slots, attendees have time to find their next person to meet with at the event.
Adding Default Topics
Additionally, you will want to enter topics for each slot. For attendees that don't create their own topic, the topics listed, a.k.a. default topics, determine what the attendees will see in the app and discuss during their meetings.
You can also import default topics by clicking 'Download Template', filling out the spreadsheet, and importing the document back into the CMS.
Note: if you have more topics than slots, the number of slots will determine the number of topics that will appear. For instance, if you have 7 topics but only 6 slots, the 7th topic will not appear at all. Similarly, if you have more slots than topics, any extra slots will not show a default topic in the app.
The "I'm Here" Button
When you are ready to start Magic Hour, it's recommended that you click on the "Require all attendees to tap 'I'm Here' now" button. This ensures that only attendees who are actually at your event can participate in the networking meetings and avoids attendees having meeting slots filled with other attendees that are not at the event.
Any individuals that have previously scheduled meetings but have not selected 'I'm here' in the app can be removed by clicking on the "Remove _ meetings of attendees who have not tapped 'I'm Here'" button.
Starting a Meeting
To start a meeting, click on 'Start Magic Hour'. This will then display a timer to let you know how much time until each round (meeting slot), and the time left in each round. You can end Magic Hour at any time by clicking on 'Stop Magic Hour'
You also have the option to display the timer and round on a monitor for attendees to see (they will be able to see the timer in the app as well).
Lastly, you have the option to remove all meetings or certain meetings by clicking on the corresponding buttons.
Using Magic Hour in the App
Attendees can access Magic Hour from the navigation menu in the app. Upon visiting the section for the first time they'll scroll through the instructions, and then tap 'Begin'.
On the next screen, they'll have the option to create their own topic. If they leave the field blank then they will be given default topics as added by the event organizer.
On the next screen if it's enabled, attendees will be required to tap 'I'm Here' to join Magic Hour. Otherwise, they will be immediately taken to the next screen.
The list of available attendees will appear on the next screen. Attendees can add networking partners by tapping on the plus sign next to an attendee's name.
Additionally, an attendee can change or add their topic at any point by tapping on the gear icon in the top right-hand corner.
The top of the screen will show the number of meeting slots available. Once the max is reached, attendees will no longer be able to add additional attendees.
To remove someone from a meeting, attendees can tap on the networking partner's name, then tap 'Remove Meeting'.
Once the event organizer starts a meeting, attendees will see the timer displaying the amount of time they have to find their networking partner. The round is listed at the top of the screen and both attendees will have the same color background, helping attendees determine if they are meeting with the correct person.
Once the round begins the timer will change to display the amount of time allotted for the meeting. Additionally, both networking partners' topics will be displayed to help lead the discussion.