If you have a block of rooms available at a hotel, you can make these available for registrants to purchase for Registration events.
Note: this feature is disabled by default. Please contact your DoubleDutch Representative to enable Hotel Reservation.
Click the Guide Me button below for a guided walkthru of setting up hotel reservations!
Setting Up the Hotel Reservations Feature
To get started with setting up Hotel Reservations, first, add a hotel by clicking 'Events' to the left, 'Hotels', and 'Add Hotel'.
Next, go to the event where you'd like to add the room block. Then, under the Edit Event menu, go to the Advanced Options section. Click the "Reserve hotel rooms" checkbox and then click 'Save'.
Additionally, you can select the "Disallow Edit Hotel Reservation" setting to prevent the registrant from being able to edit their hotel reservation after it is reserved.
Adding a Registration Type
You'll then want to create a registration type registrants can use to book their room when completing the registration form. After adding a registration type, you can go ahead and add your Room Blocks.
Creating Room Blocks
With the "Reserve hotel rooms" checkbox marked, you should now see a new section called "Room Blocks" under the Edit Event section. Within "Room Blocks", to add a new one, click 'Add Room Block'.
Enter the info for the Room Block. First, click the 'Hotel' dropdown to associate the appropriate hotel to the Room Block. Then enter the date the rooms will be available for and the room type (e.g. queen beds). Additionally, you can input a cost associated with the room under the "Price" field. "Room Capacity" refers to the maximum number of guests allowed per room and the "# of Rooms" field refers to the number of rooms available in the Room Block.
Note: if you have rooms available over the course of multiple days, you will need to create a room block for each day. For example, if you have hotel rooms available across three days, then you will need to create three room blocks.
When finished, click 'Save'.
Now that you have Room Blocks set up, registrants will be able to reserve a room by selecting the room block during the registration process.
Note: as an event organizer, you will then need to book the rooms separately with the hotel. The Event Registration platform does not allow for registrants to book directly with the hotel.